ExpenseMagic: Accountancy takes to the cloud

Self-employed? Run a small business? Or do you just have to track purchases for your job? If you’re generally frustrated by keeping track of your expenses, fret not, as there’s an app for that: ExpenseMagic.

Using the iPhone’s camera (or the iPad and iPod Touch), you take a picture of your expense receipts, which then transfer to ExpenseMagic’s servers in the cloud.


Once your photos are successfully stored in the app, you can then type-up your expenses yourself, or let ExpenseMagic’s team of trained bookmakers to do it for you.

It’s £2.99 for 20 transcriptions, so it’ll be worth it if your expenses are over about a tenner each, and if you wouldn’t bother otherwise.

A dashboard gives you an overview of what you’ve spent, claimed or had reimbursed, while a diary function lets you pin expenditure to events to remind you of what and when you spent money.

As the expenses are all stored online on ExpenseMagic’s servers, you’ll be able to access them from anywhere in the world – and add to them.

It spices things up by using the device’s GPS location to track what country you’re in to automatically choose the currency and convert it back to your own.

Once you’re done adding expenses, the app can export them into a spreadsheet format – either on the phone on via an internet interface.

To make claiming expenses even easier, you can set ExpenseMagic’s “Autoclaim” feature to send your expense claim automatically to your employer on your chosen day of the month.

This edition 2.1.1 – comes with a brand new reporting feature, allowing you to view expense trends easily with graphical reports. You can also use the filters in the app to search through expenses by date, currency, status, expense type, upload type and so on.

Since launch, the app reached number three in the iTunes Finance Apps category, topping 1,000 downloads a day. Check it out.

TWIG: Accountz, ecocase, eCards and Thumb Exercises

The Week in Gadgets

No-one likes accounting, even if you at a super hip Z on the end like UK based accounting software firm Accountz have done. What people do like, however is apps, and Accountz have thoughtfully combined the two in their new release Mobile Accountz Lite iPhone app – which allows you to take control of your finances, spending and expenses whilst on the move. You can upload transactions Over-The-Air to any software that uses OFX or CSV files. You can also just handle everything within the app.


On first launch things are a little barren – there are prettier looking apps out there. But not for accountancy. The simply, focused approach actually benefits the app once you start using it – it’s easy to see which account is which and get at “state of the nation” view of all your accounts there and then – like an inverse calorie counter that helps to keep your wallet fat. Your first move after setting everything up should probably be noting the £2.99 the app costs. If you are serious about your finances – and in the current economic climate it makes sense to be – then you should give Accountz a look.

Like it or loathe it, the Christmas holiday season is slowly sneaking up on us. Unless you work in technology journalism, in which case it will have been forced upon you since mid-summer. Insanity. Anyway, in the UK there is a Christmas rush for greetings cards, something that eCards Media are keen to take advantage of to stress test their new print-on-demand greetings cards service. “But wait” you say, “Print-on-demand greetings cards… that’s MoonPig’s game.” And you would be right. However eCard’s Media are confident they can take on MoonPig, undercutting them on price with cards at 99p, compared with MoonPig’s £2.99. If that wasn’t enough, eCard’s Media, who are responsible for the Postcards app we briefly mentioned here are giving away 10,000 free greetings cards. Still not impressed? They are working on putting the Moon onto a Stick. Their system allows you to put digital images onto glossy A5 cards and then send them the same day via the UK post. Interested? Head to www.ecards.co.uk and pop in OneFreeCard to give it a whirl.

If you spend as much time playing with gadgets as I do then you will be aware of the increase stress modern life, with its tablets and smartphones is placing on the thumbs. Even hardcore hitchhikers sympathise. GadgetHelpline.com, whose name is self-explanatory have produced a little exercise video for anyone suffering from Thumb Fatigue. Have a peek. Why wouldn’t you.

The other problem with smartphones is how filthy they can be – with 18 times more bacteria than on the average toilet seat according to a recent Which? report. If that’s caught your eye then you might be interested in the new ECOSKIN case for the iPhone 4.


iPhone cases are as numerous as the stars but what makes Anokimobi’s ecoskin special is not only the high-grade recycled plastic that it is manufactured from, but as a result of their teaming up with BioMaster, the surface which is impregnated with silver ions to reduce bacteria levels. Unlike diamond encrusted iPhones, that are a testament to modern waste, the ecoskin is a green wonder, with both packaging and the phone cover made from recycled materials. Get yours in pink, black or clear from here.